Contacts – CRM – Inmobalia CRM Docs https://docs.inmobalia.com Mon, 01 Sep 2025 12:11:20 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 How to register a client from other agency https://docs.inmobalia.com/1373-how-to-register-a-client-from-other-agency https://docs.inmobalia.com/1373-how-to-register-a-client-from-other-agency#respond Mon, 01 Sep 2025 12:11:20 +0000 https://docs.inmobalia.com/?p=1373  ]]>

 

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]]> https://docs.inmobalia.com/1365-how-to-send-a-link-with-properties-using-houzier/feed 0 How to use the Automatic Alert in an Enquiry https://docs.inmobalia.com/1116-how-to-use-the-automatic-alert-in-an-enquiry https://docs.inmobalia.com/1116-how-to-use-the-automatic-alert-in-an-enquiry#respond Thu, 17 Nov 2022 09:52:13 +0000 https://docs.inmobalia.com/?p=1116

When you create an Enquiry you are telling the system which is the interest of your client but you also decide what to do with the properties found by the system that match your client’s requests. If you want the system to send directly these properties to your client using a property alert email, you need to use the Automatic Alert. Follow these steps to learn how to use it.

1. Go to the Contacts section and click on the contact you want to manage.

Go to the Contacts section and click on the contact you want to manage.

2. There are two requirements that the Contact must comply with if you want to use the Automatic Alert. Click on Edit to check them.

There are two requirements that the Contact must comply with if you want to use the Automatic Alert. Click on Edit to check them.

3. First requirement: the Contact mus have an email address. Second requirement: We need to have Contact’s permission to send him/her automatic property alerts. If the Contact is not permitting it you must check this checkbox and automatic alert will not be enabled.

First requirement: the Contact mus have an email address. Second requirement: We need to have Contact's permission to send him/her automatic property alerts. If the Contact is not permitting it you must check this checkbox and automatic alert will not be enabled.

4. Go to the Enquiries and click on the Enquiry you want to edit.

Go to the Enquiries and click on the Enquiry you want to edit.

5. In the Enquiry click on Edit

In the Enquiry click on Edit

6. Select Automatic in the Alert field and Save.

Select Automatic in the Alert field and Save.

7. Now, every time a new property comes into the system and matches Contact’s request it will be automatically sent to him/her. All the sent properties will be stored in the Contact’s tab Proposed + By Enquiry Alerts so you will always know what the system has sent.

Now, every time a new property comes into the system and matches Contact's request it will be automatically sent to him/her. All the sent properties will be stored in the Contact's tab Proposed + By Enquiry Alerts so you will always know what the system has sent.

]]> https://docs.inmobalia.com/1116-how-to-use-the-automatic-alert-in-an-enquiry/feed 0 How to send a property using WhatsApp and record the Activity https://docs.inmobalia.com/1108-how-to-send-a-property-using-whatsapp-and-record-the-activity https://docs.inmobalia.com/1108-how-to-send-a-property-using-whatsapp-and-record-the-activity#respond Mon, 31 Oct 2022 14:59:10 +0000 https://docs.inmobalia.com/?p=1108 ]]>

]]> https://docs.inmobalia.com/1108-how-to-send-a-property-using-whatsapp-and-record-the-activity/feed 0 How to replace contacts’ assignee user with a bulk action https://docs.inmobalia.com/1033-how-to-replace-contacts-assignee-user-with-a-bulk-action https://docs.inmobalia.com/1033-how-to-replace-contacts-assignee-user-with-a-bulk-action#respond Tue, 17 May 2022 13:28:45 +0000 https://docs.inmobalia.com/?p=1033

Sometimes we need to reassign a list of contacts to a new agent. Using the filters and the bulk action button we can do it fast and easy. Just follow these steps.

1. In the Contacts section use the Assigned To filter to get the list of contacts assigned to a specific user.

In the Contacts section use the Assigned To filter to get the list of contacts assigned to a specific user.

2. Click on Search

Click on Search

3. When you have the list of contacts, use the first checkbox to select them all.

When you have the list of contacts, use the first checkbox to select them all.

4. Click on the Bulk Actions button.

Click on the Bulk Actions button.

5. Select Replace assignation option.

Select Replace assignation option.

6. The system will ask if you want to extend this action to the full list of contacts. Click on YES

The system will ask if you want to extend this action to the full list of contacts. Click on YES

7. In the popping-up window select the present assigned user in the Replace User field.

In the popping-up window select the present assigned user in the Replace User field.

8. Then, select the newly assigned user in the To User field.

Then, select the newly assigned user in the To User field.

9. Click on Save

Click on Save

A. Confirm the action by clicking on YES.

Confirm the action by clicking on YES.

B. All selected contacts are now assigned to the new user.

All selected contacts are now assigned to the new user.

]]> https://docs.inmobalia.com/1033-how-to-replace-contacts-assignee-user-with-a-bulk-action/feed 0 How to add a Tag to a Contact https://docs.inmobalia.com/850-how-to-add-a-tag-to-a-contact https://docs.inmobalia.com/850-how-to-add-a-tag-to-a-contact#respond Thu, 07 Apr 2022 11:41:59 +0000 https://docs.inmobalia.com/?p=850

When you want to use a Tag to describe the contact and help you in future searches you can do it quick and easy, just follow these steps.

1. Click on Edit in the Contact sheet.

Click on Edit in the Contact sheet.

2. In the Tags field click and select from the list those tags you want to add.

In the Tags field click and select from the list those tags you want to add.

3. Finally, click on Save

Finally, click on Save

]]> https://docs.inmobalia.com/850-how-to-add-a-tag-to-a-contact/feed 0 How to search by Contact Tag https://docs.inmobalia.com/845-how-to-search-by-contact-tag https://docs.inmobalia.com/845-how-to-search-by-contact-tag#respond Thu, 07 Apr 2022 11:18:52 +0000 https://docs.inmobalia.com/?p=845

1. In the Contact search engine, expand Advanced Search.

In the contact filter, expand advanced search

2. Click on Add in the Tag filter.

Click on add

3. Select the Tags you want to search for

Select the tags you want to search for

4. Click on Save

Click on save

5. Click on Search

Click on Search

]]> https://docs.inmobalia.com/845-how-to-search-by-contact-tag/feed 0 How to activate an archived contact https://docs.inmobalia.com/685-how-to-activate-an-archived-contact https://docs.inmobalia.com/685-how-to-activate-an-archived-contact#respond Fri, 25 Mar 2022 11:31:47 +0000 https://docs.inmobalia.com/?p=685

Quite frequently clients that worked with us in the past come back for another transaction. In this case, the contact is in the Archived Contacts list and we just need to reactivate it to keep on working in the same contact file. It’s as easy as you can see in the following steps.

1. In the Contacts section go to the Contact Status field

In the Contacts section go to the Contact Status field

2. Display the filter and select Archived

Display the filter and select Archived

3. Click on Search

Click on Search

4. From the list, click on the contact you want to reactivate

From the list, click on the contact you want to reactivate

5. Click on the Wheel button to display the Actions menu

Click on the Wheel button to display the Actions menu

6. Select the option Activate

Select the option Activate

7. Confirm you want to reactivate the contact clicking on YES

Confirm you want to reactivate the contact clicking on YES

8. You can check that the contact is now back in the Active Contacts list

You can check that the contact is now back in the Active Contacts list

]]> https://docs.inmobalia.com/685-how-to-activate-an-archived-contact/feed 0 How to quickly log the content of a phone call https://docs.inmobalia.com/680-how-to-quickly-log-the-content-of-a-phone-call https://docs.inmobalia.com/680-how-to-quickly-log-the-content-of-a-phone-call#respond Fri, 25 Mar 2022 09:17:25 +0000 https://docs.inmobalia.com/?p=680

After a telephone conversation with your client it is important to record its content in the contact history so that you can keep track of everything that happened with this contact. Let’s see how to do it!

1. In the Contacts section click on the contact you want to edit.

In the Contacts section click on the contact you want to edit.

2. Click on Call.

Click on Call.

3. The Subject is automatically populated by the CRM and all the available telephone numbers of the contact are displayed

The Subject is automatically populated by the CRM and all the available telephone numbers of the contact are displayed

4. Click on Details to type the content of the phone call

Click on Details to type the content of the phone call

5. Now, click on Save

Now, click on Save

6. The phone call will be logged as an Activity in the Contact file

The phone call will be logged as an Activity in the Contact file

]]> https://docs.inmobalia.com/680-how-to-quickly-log-the-content-of-a-phone-call/feed 0 How to add additional contact methods https://docs.inmobalia.com/649-how-to-add-additional-contact-methods https://docs.inmobalia.com/649-how-to-add-additional-contact-methods#respond Wed, 23 Mar 2022 10:39:03 +0000 https://docs.inmobalia.com/?p=649

In a Contact file you can add as many additional contact methods as you want. If you do it, every time you send an email to your contact, the system will offer you the main email and all the additional ones just in case you want to use them.

1. Go to the Contact file and click on edit

Go to the Contact file and click on edit

2. Scroll down and click on Add

Scroll down and click on Add

3. Select the type of contact method you want to add

Select the type of contact method you want to add

4. Type a label for that contact method and its value

Type a label for that contact method and its value

5. Finally, click on save

Finally, click on save

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